November 18, 2015 – Requests for exhibitor function space open
January 5, 2016 – Requests for early-assignment room blocks open
January 26, 2016 – Requests for early-assignment room blocks close
January 26, 2016 – Requests for exhibitor function space close
February 15-29, 2016 – Exhibitors receive their room block allocations
April 4, 2016 – General hotel reservation system opens
March 1-May 16, 2016 – Late requests for exhibitor sleeping room blocks
September 15, 2016 – Occupancy lists for exhibitor housing blocks due
October 18, 2016– General hotel reservations close
October 18, 2016– Last day for making hotel reservations
October 14, 2016 – Last day for canceling hotel reservations with no penalty
October 19 through November 4, 2016 – Late requests will be accommodated if possible
Many SC16 hotels are located in downtown Salt Lake City, with thousands of rooms within walking distance of the Convention Center. The conference assists exhibitors who need blocks of 10+ rooms through a special early-request process. Companies holding signed agreements with SC16 are invited to submit early sleeping room block requests; details are emailed to the primary exhibitor contact and sleeping room blocks assigned in soon after the deadline for early requests, according to each company’s accumulated “SC exhibitor priority points.”
Remember that SC-arranged hotel rooms are popular. Once the housing site opens for general attendees, the hotels near the Convention Center will fill quickly. So plan to make your reservations early!
SC16 has only one authorized contractor for arranging hotel rooms: Orchid Event Solutions (OES). The conference is not responsible for hotels or rates offered by travel agents or other organizations who say they are speaking on behalf of SC16. To avoid potential problems with your reservation, please be sure to use the forms distributed by OES (request forms from the email address below).